HIPAA Consulting


Complete & Effortless HIPAA Compliance Services

IVTAS provides comprehensive and easy-to-understand HIPAA compliance consulting for healthcare organizations and businesses handling classified patients’ information. We’ll help you adopt the best cybersecurity practices and comply with the latest HIPAA guidelines. Besides, our HIPAA consultants ensure you maintain compliance, in the long run, allowing you to do your business with peace of mind.

According to HIPAA Journal, 3,705 healthcare data breaches have been reported between 2009 and 2020. Those breaches have led to the loss, exposure, theft, or unauthorized disclosure of a huge number of healthcare records. In 2020, the average number of breaches per day reached 1,76—such a violation results in expensive lawsuits and charges the responsible healthcare organization faces.

Understanding the Healthcare Insurance Portability Act, or HIPAA is of vital importance for organizations dealing with protected health information (PHI). For most people, HIPAA regulations are difficult to understand and follow, resulting in failure to comply with the cybersecurity standards set by HIPAA.

Most companies fail to comply with HIPAA regulations because of the lack of understanding of the strictly set standards. Experienced HIPAA compliance consultants from IVTAS will lead you through the entire process of becoming compliant, making sure you fully understand all the regulations and comply with them entirely. IVTAS is a HIPAA compliance company with many years of experience in the field, during which we have helped small and midsized businesses achieve compliance nationwide.


We Make HIPAA Compliance Consulting Easy

If your daily business operations involve protected health information, you must adopt essential physical, network, and security measures. That way, you can safeguard sensitive data and prevent unauthorized disclosure or other violations that could put your business at risk.

It’s vital to understand that healthcare organizations are not the only ones that require compliance. Any company responsible for payment and operations in healthcare, businesses or individuals with access to patient information, or third-party contractors that provide support in treatment or IT services, must be HIPAA-compliant to keep delivering their solutions to healthcare organizations.

IVTAS is a trustworthy HIPAA consultant that’s been providing healthcare organizations and business associates around the USA for years. Our HIPAA experts will lead you through the process of becoming HIPAA-compliant effortlessly, ensuring you maintain compliance for years to come. Besides, you won’t have to worry about potential violations – our experienced team of cybersecurity consultants will explain every single detail to help you prevent incidents that could cost your company a fortune.

Complete HIPAA Consulting for Every Industry

HIPAA regulations affect two types of organizations defined as covered entities and business associates. No matter what group your organization belongs to, skilled HIPAA consultants from IVTAS can seamlessly lead you through the process, ensuring you understand the foundation of the Act.

Covered Entities

A covered entity is any organization that creates, collects, and transmits PHI electronically. It includes:

  • Healthcare providers (doctors, dentists, psychologists, chiropractors, pharmacies, clinics, and nursing homes)
  • Healthcare clearinghouses
  • Health insurance providers.

HIPAA compliance also refers to government insurance programs, including Medicare, Medicaid, and military health care programs.

Business Associates

A business associate is any organization that uses PHI or ePHI (electronic protected health information) while completing the tasks on behalf of a covered entity. HIPAA-compliant business associates are:

  • Billing companies
  • IT providers
  • Email hosting vendors
  • EHR platforms
  • Attorneys
  • Accountants
  • Laboratories

Essentially, any company that creates, maintains or transmits PHI must be HIPAA-compliant.


How We Perform HIPAA Consulting?

With so many HIPAA consulting firms out there, you might not be sure whose services to choose. So, let us narrow your options. IVTAS HIPAA compliance consulting is devoted to delivering stellar cybersecurity consulting services to small and midsize businesses, helping them become compliant in 3 simple steps.


Our journey starts with an initial HIPAA compliance assessment of your entire IT infrastructure, including hardware, network, workstations, servers, and endpoints. It helps us detect the strengths and weaknesses of your IT environment, ensuring it’s fully protected and established according to the latest HIPAA guidelines.


Once you understand HIPAA requirements, you can achieve full HIPAA compliance and keep doing your business with peace of mind. Count on us to be your ally wherever you are in the USA.


We focus on implementing and managing the most advanced cybersecurity concepts, such as antivirus protection, data recovery, and backup. Remember that a super-secure IT environment is the basis of achieving HIPAA compliance.


HIPAA Consulting Services We Offer

Cybersecurity experts from IVTAS offer fully managed HIPAA consulting solutions to make sure your ePHI remains protected from unauthorized disclosure, cyber threats, hazards, or similar incidents that could put your reputation at risk.

We offer the following HIPAA consulting services to make sure your organization follows the newest HIPAA guidelines:

  • Initial HIPAA compliance assessment
  • Complete risk analysis
  • Detecting and addressing potentially exposed networks and hardware
  • Implementing advanced protection from cyberattacks
  • Forming a compliant data protection strategy
  • Establishing HIPAA-compliant emails and Office 365 account
  • Setting up HIPAA-compliant servers and endpoints
  • Checking if the workforce is fully compliant with HIPAA regulations
  • Limiting access to data to trusted personnel.


Why Hire Our HIPAA Consultant?

Why choose IVTAS over other HIPAA compliance companies? It’s simple!

HIPAA Support

Professional HIPAA Support

You can count on us to protect your sensitive digital assets, conduct a comprehensive initial HIPAA audit, and create a step-by-step plan for achieving compliance in the long run.
Customized HIPAA Services

Personalized HIPAA Consulting

Our custom-tailored approach allows us to craft a unique plan for achieving compliance. We observe our clients’ specific cybersecurity challenges, finding the best ways to overcome the obstacles of understanding HIPAA compliance.
Cybersecurity Experts

Cybersecurity Beyond Compliance

So far, IVTAS has built strong partnerships with the most reputable names in the security field. It allows us to reinforce your current IT infrastructure with the latest versions of Bitdefender, Cisco, and VMware tech solutions.
Cloud Server Solutions

On-Premises & Cloud Server Solutions

You can count on our devoted experts whether you have an on-premises server, a cloud solution, or a hybrid combination of both.
24-7 Monitoring

24/7 Monitoring

Our proactive approach to cybersecurity ensures your digital assets, including ePHI, are safe at any time. Thanks to our around-the-clock monitoring in real-time, all devices connected to your corporate network will remain safe and sound while you perform your business duties.
Partner You Can Trust

Trustworthy HIPAA Consultant

We are the number one HIPAA consultant in the US for a reason. Aside from delivering stellar cybersecurity consulting services, healthcare organizations and business associates choose us for our customer-centered approach.

HIPAA Regulations At-a-Glance

HIPAA guidelines are based on the four key rules the organizations must understand and accept in order to achieve and maintain compliance. These rules are:

HIPAA Privacy Rule

HIPAA Privacy Rule applies to both covered entities and business associates. It determines who can and cannot have access to PHI, the circumstances in which it can be disclosed, and to whom. All employees must go through HIPAA Privacy Rule procedure training annually to understand these rules.

HIPAA Security Rule

HIPAA Security Rule is another rule that both business associates and covered entities must follow. It is designed to protect the privacy of the patient’s electronic protected health information (ePHI) and sets all the administrative, physical, and technical safeguards every healthcare organization and third-party provider must keep in place. Generally, it helps organizations mitigate the risk of unauthorized access to PHI and its accidental disclosure.

HIPAA Breach Notification Rule

According to the HIPAA Breach Notification Rule, all business associates and covered entities must report a data breach within two months from the incident. If they fail to do so, they may face severe charges since it’s about one of the most severe HIPAA violations.

HIPAA Omnibus Rule

The HIPAA Omnibus Rule outlines the rules of Business Associate Agreements, which are the contracts between a business associate and covered entity, or between two business associates. It’s obligatory to sign the agreement before any PHI or ePHI can be shared or transferred.


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How Did COVID-19 Impact HIPAA Regulations?

The entire COVID crisis has affected healthcare, and thus the whole process of achieving HIPAA compliance has become more overwhelming. At the same time, maintaining compliance has also become a struggle for both healthcare organizations and business associates dealing with ePHI. These circumstances have increased the risk of illegal ePHI disclosure, resulting in severe consequences healthcare organizations face.

The following pandemic byproducts may increase the risk of unauthorized ePHI access and disclosure or even a data breach:

  • More online appointments: Telehealth visits have become prevalent, which has increased the number of data breaches during the last two years. Thus, it’s become more difficult to control data protection online.
  • Increased number of patients: More patients, especially those that visit their doctors online, made it more challenging to maintain HIPAA compliance.
  • More healthcare providers: Doctors manage many different patients and get into contact with lots of medical records. With a more overwhelming data flow, it’s become more difficult to prevent HIPAA violations and maintain compliance in the long run.

However, COVID-19 has changed some rules regarding protected health information disclosure. Namely, the HIPAA Privacy Rule allows a covered entity to disclose the PHI of an individual infected with COVID-19 or exposed to the virus to authorities, without the individual’s authorization, in certain circumstances, including, but not limited to:

  • To provide treatment: If an individual needs urgent treatment, a covered entity can disclose the protected information to provide emergency medical transport or adequate remedy.
  • The law requires it: A covered entity, like a hospital, can disclose PHI about a patient who tests positive for COVID-19 if the law requires it.
  • Control spread of disease: HIPAA permits PHI disclosure to a public health authority like the CDC or state to control or prevent the spread of disease.

Most Common HIPAA Compliance Violations

HIPAA violations happen. And although we cannot always prevent them, we can act responsibly once the incidents occur. Some HIPAA violations result in expensive and quite severe criminal charges that could affect your entire healthcare organization, its executives, and employees.

Here is a list of the most frequent HIPAA violations and their consequences:

  • Prying into medical records: Medical staff that spies on medical records of their families, friends, or celebrities will face criminal charges and get fired.
  • Failing to report a data breach: The HIPAA law requires all covered entities to report a data breach within two months from the event. If they exceed the deadline, they’ll have to pay around $150,000.
  • Unauthorized PHI disclosure: Although the HIPAA Privacy Rule permits PHI disclosure in some circumstances, any PHI exposure without the patient’s authorization may make the employees face a lawsuit worth over $2 million.
  • Insecure PHI disposal: HIPAA requires covered entities to dispose of both physical and electronic PHI when the information is no longer needed. If it fails to destroy confidential data securely, your organization may face severe consequences.
  • Refusing to give patients access to their medical records: Patients can have an insight into their medical records at any time. If an employee refuses to provide patients access within 30 days from their request, they’re violating HIPAA rules and will face charges.


What is HIPAA?

HIPAA stands for the Health Insurance Portability and Accountability Act. It is the US federal statute that aims to protect the patient’s data and medical records from unauthorized access and disclosure.

What is HIPAA Compliance?

Both covered entities and business associates must be HIPAA-compliant, which means they must understand and follow HIPAA rules and implement cybersecurity practices to safeguard patients’ medical records from data breaches and illegal access.

Which are the Main HIPAA Guidelines?

The goal of HIPAA is to promote the patient’s rights and help prevent the following incidents in the healthcare field:

  • Healthcare fraud
  • Healthcare abuse by patients and professionals
  • Problems with healthcare billing
  • Issues with storing medical data
  • Accidental disclosure or illegal access during PHI transmission.